by Denise Moore
When hiring an event planner/coordinator there are a few things you need to consider. Whether you are utilizing their services for day of coordination services or for the entire event, the following pointers can help make your experience effective, efficient and enjoyable.
This role the event planner/coordinator takes is similar to your best friend. She or he will do whatever it takes to make the wedding seem as effortless as possible while wowing your guests and surpassing your expectations.
Create Your Vision
The best practice is to put everything on paper. This allows you to pour out all of your ideas and creates a brainstorming opportunity. It is clearer when you see it in black and white. As a result, you present a concise and exact idea of your wants and desires. Prior to meeting with your event planner, make sure you also write down any questions you may have as it relates to your wedding day. This will allow you to get the most out of the time spent with the planner. Most effective meetings with event planners results from you taking the time to hone in on your specific preferences. This can be accomplished by doing a little research behind the scenes prior to meeting with an event planner. However, do not stress about things you failed to consider. They possess the expertise to address those issues as well.
Throughout the course of working with your event planner, he/she will make suggestions or recommendations. Always remain open new ideas! Remember, as you take them into consideration, remain true to yourself. Yes, your consultant may have the experience and insight, but if you are not truly on board with any idea let him/her know. At the end of the day, they want to make your wedding day spectacular. Do not be concerned about hurting their feelings or disappointing them at all. If you are not completely on board with their recommendations, speak up. An event planner is working for you for your event, not their own. Their primary objective is to help make your special occasion as close to the way you envisioned as possible. It would be a disservice to you if you were to accept certain initiatives you do not completely agree with.
After the event planner has a portrait of your wishes they will use your preferences as blueprint to follow as the special day draws near. Along the course of the wedding planning phase he or she will consult with you for each detail. They will inform you of potential issues and challenges that might arise in creating the ideas you envisioned. Once these issues are addressed and ironed out, they can resume working on your event. Be careful not to expect demands that are impossible. Things such as a last minute venue change or request for flowers that are out of season can be expensive and delay certain guarantees. It can be anticipated that changes in preferences can occur up to the wedding day. It’s the nature of the business. However, the closer it gets, certain changes can pose extra challenges that might not be easily accommodated. Please keep in mind they are working for you but try to remain practical in your expectations.
Throughout the planning phase, there will be a lot of hands on interaction between you and your event planner. Much work goes on beyond the initial consultation. As they begin to work on your event, there are many details that require your approval. Though they are the professional, you are their client. Any idea that involves consent, change or modification must be run by you. So it is important to be available as much as possible. This helps the consultant communicate with vendors and venues in a timely fashion.
Time does matter; it is important to be punctual. Remember time is money. If you have a scheduled appointment with an event planner make sure you are considerate. If you need to reschedule please communicate this with him or her with as much advance notice as possible. Event planners are at your service and are understanding and accommodating. When meeting with vendors and venues, it is especially important to be present and on time. You are the most important factor in these meetings. So try always to be early if time permits. Take the time to map out the location to help you reach your destination on time.
I hope this information helps. I wish you the best of luck!
The Special Date Global Event Planning Service
Providing Event Planning Services across the U.S.