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5 Must-Know Wedding Tips When Hiring a Wedding Planner

When hiring a wedding planner or coordinator, there are a few things you need to consider. These five tips can help make your experience a good one. Whether you are utilizing wedding planner services for day-of coordination or services for the entire event.

First, if you are not sure what a wedding planner can do for you, read What to Look for in a Wedding Planner for your DIY Wedding.

Wedding Tips You Must Know Before Hiring a Wedding Planner


This role the event planner or coordinator takes is like your best friend. They will do whatever it takes to make the wedding seem as effortless as possible. While wowing your guests and surpassing your expectations.

When Hiring a Wedding Planner …

1. Create Your Vision

The best practice when hiring a wedding planner is to put everything on paper first. This allows you to pour out all your ideas and creates a brainstorming opportunity. It is clearer when you see it in black and white.
As a result, you present a concise and exact idea of your wants and desires. Before hiring your wedding planner, make sure you also write down any questions. This will allow you to get the most out of the time spent with the planner.
Your event planner meetings will be most effective if you take the time to hone in on your preferences. Accomplished this by doing a little research behind the scenes before the meeting.
But, do not stress about things you failed to consider. Planners have the expertise to address those issues as well.

2. Be Honest

Always remain open new ideas as the wedding planner makes suggestions or recommendations.

Remember, as you take them into consideration, remain true to yourself. Yes, your consultant may have experience and insight. but if you are not on board with any idea let them know.

At the end of the day, they want to make your wedding day spectacular. Do not be concerned about hurting their feelings or disappointing them. If you do not completely agree with their recommendations, speak up.

A wedding planner is working for you for your event, not their own. Their primary goal is to help make your special occasion as close to the way you envisioned as possible. It would be a disservice to you if you were to accept certain initiatives you do not completely agree with.

3. Be Practical

After the event planner has a portrait of your wishes they will use your preferences as a blueprint to follow as the special day draws near. Along the course of the wedding planning phases, they will consult with you for each detail.

They will inform you of potential issues and challenges that might arise in creating the ideas you envisioned. Once these issues are addressed and ironed out, they can resume working on your event.

Be careful not to expect demands that are impossible. Things such as a last-minute venue change or request for flowers that are out of season can be expensive and delay certain guarantees. It can be anticipated that changes in preferences can occur up to the wedding day. It’s the nature of the business.

However, the closer it gets, certain changes can pose extra challenges that might not be easily accommodated. Please keep in mind they are working for you but try to remain practical in your expectations.

4. Be Available

Throughout the planning phase, there will be a lot of hands-on interaction between you and your event planner. Much work goes on beyond the initial consultation.

As they begin to work on your event, there are many details that require your approval. Though they are the professional, you are their client. Any idea that involves consent, change or modification must be run by you.

So it is important to be available as much as possible. This helps the consultant communicate with vendors and venues in a timely fashion.

5. Punctuality

Time does matter; it is important to be punctual.  Hiring a wedding planner means having an event planner are at your service. And the good ones are understanding and accommodating. But remember time is money. The more time you waste on tardiness, the more it will cost you in the end.

If you have a scheduled appointment with an event planner make sure you are considerate. If you need to reschedule please give them as much advance notice as possible.

When meeting with vendors and venues, it is especially important to be present and on time. You are the most important factor in these meetings.  So try always to be early if time permits. Take the time to map out the location to help you reach your destination on time.

I hope this information helps. I wish you the best of luck!

by Denise Moore
The Special Date Global Event Planning Service
Providing Event Planning Services across the U.S.

phone: 214-717-LOVE


Lloyd Bronson

Wednesday 9th of October 2019

I'm so happy to find that my daughter is going to be married in a few months! Additionally, I find myself thankful that you brought up the importance of being open to new ideas from the planner. I'll be sure to look into hiring these services so my daughter can have the best wedding day.